ScottsdaleAZ.Gov

Invoicing Guidelines

• Vendor name and remittance address is to be clearly stated on the invoice.
• Invoice numbers must be clearly displayed on each separate invoice.
• Each invoice must include a current and valid purchase order number.  Invoices without a purchase order number will be returned, causing a delay in invoice payment.
• Invoices should clearly indicate the name of the city of Scottsdale contact/order person.
• The city does not accept statements.  Vendors must submit individual invoices for payment.
• The city is NOT exempt from payment of Arizona or Municipal sales and use tax.

Payment

• Invoices are normally paid 25 days from the date of invoice or per terms established in the contract with the City.
• All discrepancies between the purchase order and the invoice must be resolved before payment will be made.
• Unless otherwise instructed by a city staff member, send all original invoices directly to:

City of Scottsdale
Accounts Payable
7447 E. Indian School Road, Suite 220
Scottsdale, Arizona  85251-4468

Invoicing Questions?

General Information

• Introduction
• DOING BUSINESS WITH THE CITY
• Invoicing Guidelines
• Vendor Notification
• Staff Contacts/COMMODITIESPROCUREMENT CODE
• standard purchase order terms & conditions

Solicitation Opportunities

• Solicitation Opportunities
• Leases / Licenses / Concessions on City Property
• Capital Improvement Projects
• Construction Plan Holder/Downloader Lists
• Bid/Proposal Results (Tabulations)
• Solicitation Status Reports
• Pending/In Evaluation
• Intent To Award
• Awarded

Request for Qualifications

• Architect, Engineering,
  Construction Mgmt.,
  Design Build &
  Job Order Contracts

Forms

• W-9 Form
• Public Record Request Form

Related Links

• Policy, Design and Engineering Guidelines