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Invoicing Guidelines

  • Vendor name and remittance address is to be clearly stated on the invoice.
  • Invoice numbers must be clearly displayed on each separate invoice.
  • Each invoice must include a current and valid purchase order number.  Invoices without a purchase order number will be returned, causing a delay in invoice payment.
  • Invoices should clearly indicate the name of the city of Scottsdale contact/order person.
  • The city does not accept statements.  Vendors must submit individual invoices for payment.
  • The city is NOT exempt from payment of Arizona or Municipal sales and use tax.

Payment

  • Invoices are normally paid 25 days from the date of invoice or per terms established in the contract with the City.
  • All discrepancies between the purchase order and the invoice must be resolved before payment will be made.
  • Unless otherwise instructed by a city staff member, send all original invoices directly to:

City of Scottsdale
Accounts Payable
7447 E. Indian School Road, Suite 220
Scottsdale, Arizona  85251-4468

Invoicing Questions?

Invoices and questions are handled alphabetically by vendor name.

Vendor Name Starts With Account Specialist Phone Number
A - E Debbie Mahoney Email (480) 312-2612
F, U-X Kay Wiese Email (480) 312-7859
G - L, R-T Annette Martinez Email (480) 312-2620
M - Q, Y-Z Kay Michie Email (480) 312-2619
Accounts Payable Manager Laura Fanning Email (480) 312-7836
Accounts Payable Fax:  (480) 312-4318