> Home > Purchasing > Invoicing Guidelines

Invoicing Guidelines

  • Vendor name and remittance address is to be clearly stated on the invoice.
  • Invoice numbers must be clearly displayed on each separate invoice.
  • Each invoice must include a current and valid purchase order number. 
  • Invoices without a purchase order number will be returned, causing a delay in invoice payment.
  • Invoices should clearly indicate the name of the city of Scottsdale contact/order person.
  • The city does not accept statements.  Vendors must submit individual invoices for payment.
  • The city is NOT exempt from payment of Arizona or Municipal sales and use tax.

Payment

  • Invoices are normally paid 25 days from the date of invoice or per terms established in the contract with the City.
  • All discrepancies between the purchase order and the invoice must be resolved before payment will be made.
  • Unless otherwise instructed by a city staff member, send all original invoices directly to:

City of Scottsdale
Accounts Payable
7447 E. Indian School Road, Suite 210
Scottsdale, Arizona 85251-4468

Invoicing Questions?

Payment status inquiries should be directed to the City department/representative that ordered goods or authorized services. 

For other invoicing inquiries, please contact Accounts Payable at 480-312-2432.