ScottsdaleAZ.Gov

Invoicing Guidelines

• Vendor name and remittance address is to be clearly stated on the invoice.
• Invoice numbers must be clearly displayed on each separate invoice.
• Each invoice must include a current and valid purchase order number. 
• Invoices without a purchase order number will be returned, causing a delay in invoice payment.
• Invoices should clearly indicate the name of the city of Scottsdale contact/order person.
• The city does not accept statements.  Vendors must submit individual invoices for payment.
• The city is NOT exempt from payment of Arizona or Municipal sales and use tax.

Payment

• Invoices are normally paid 25 days from the date of invoice or per terms established in the contract with the City.
• All discrepancies between the purchase order and the invoice must be resolved before payment will be made.
• Unless otherwise instructed by a city staff member, send all original invoices directly to:

City of Scottsdale
Accounts Payable
7447 E. Indian School Road, Suite 210
Scottsdale, Arizona 85251-4468

Invoicing Questions?

Invoices and questions are handled alphabetically by vendor name.

General Information

• Bids / Purchasing
• Doing Business with the City
• Invoicing Guidelines
• Vendor Notification
• Staff Contacts/CommodotiesProcurement Code
• standard terms & conditions

Solicitation Opportunities

• Solicitation Opportunities Architect, Engineering, Construction Mgmt., Design Build & Job Order Contracts
• Leases / Licenses / Concessions on City Property
• Construction Plan Holder/Downloader Lists
• Bid/Proposal Results (Tabulations)

Status Reports

• Solicitation Status Reports
• Pending/In Evaluation
• Intent To Award
• Awarded
• Capital Improvement Projects

Forms

• affidavit demonstrating lawful presence in the u.s.
• Commercial Public Record Request Form
• Non-Commercial Public Record Request Form
• sample ACORD™ certificate of insurance form
• W-9 Form

Related Links

• Policy, Design and Engineering Guidelines